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Freedom of Information Act

 

 
 
ANDALUSIA TOWNSHIP LIBRARY
The Illinois Freedom of Information Act
 
 
 
I.   A brief description of our public body is as follows:
 
A. Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community.
B.   An organizational chart is attached.
C.     The total amount of our operating budget for FY 2010 is: $75,050.
Funding sources are property and personal property replacement taxes, state and federal grants, fines, charges, interest, and donations. Tax levies are:
1.   Corporate purposes (for general operating expenditures)
2.   Social Security (provides for employee’s FICA costs and related expenses)
3.   Audit (for audit and related expenses)
4.   Maintenance (for maintaining the building)
5.   Tort Liability (for insurance premiums, risk management, attorney’s fees and related               expenses, unemployment and worker’s compensation insurance)
 
D. The office is located at this address: 503 2nd Street West, Andalusia, IL
 
E.   We have approximately the following number of persons employed:
                        1.         Full-time           0
                        2.         Part-time          2
 
F.   The following organization exercises control over our policies and procedures: The Andalusia Township Library Board of Library Trustees, which meets monthly on the second Thursday of each month, 7:00 p.m., at the library.
 
Its members are: Marcia Manner, President; Ron Oelke, Vice President; Nancy Wohlgemuth, Secretary; Bonnie Bridgford, Treasurer; Jennifer Luebbers, Teresa Moore, and Riley Vroman.
 
G.    The following organization operates in an advisory capacity regarding our operation: Andalusia Township. Its members are: Tony Thorpe, Supervisor; Jay Bohnsack, Clerk; Keith Quick, Assessor; Jim Ballard, Road Commissioner; Joyce Bohnsack, Tom Fluegel, Joe Whitley, and Lavonna Crawford.
 
H. We are required to report and be answerable for our operations to:
Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Jesse White (Secretary of State); Director of State Library, Anne Craig; and various other staff.
 
 
II.    You may request the information and the records available to the public in the following          manner:     
A.     Use request form (see attached).
B.     Your request should be directed to the following individual: Leann Bredberg FOIA officer.
C.     You must indicate whether you have a “commercial purpose” in your request.
D.     You must specify the records requested to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.
E.      To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:
            There is a $1.00 charge for each certification of records.
            There is no charge for the first fifty (50) pages of black and white text either letter or legal size;
There is a $.15 per page charge for copied records in excess of 50 pages;
The actual copying cost of color copies and other sized copies will be charged.
F.      If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select.
G.     The office will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.
H.     Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
I.        The place and times where the records will be available are as follows:
Monday-Thursday, 1:00-8:00 p.m.
Andalusia Township Library
 
III.      Certain types of information maintained by us are exempt from inspection and copying. However, the following types or categories of records are maintained under our control:
 
 
A.        Monthly Financial Statements
B.         Annual Receipts and Disbursements Reports
C.         Operating Budgets
D.        Audits
E.         Minutes of the Board of Library Trustees
F.         Library Policies, including Materials Selection
G.         Adopted Ordinances and Resolutions of the Board
H.        Annual Reports to the Illinois State Library



andalusia township Library Organizational Chart/seven member board
 
                                               
Board of Library Trustees
Vice-President
Secretary
Treasurer
Trustee
Trustee
Trustee
 
 
 
 
President/Board of Library Trustees
 
 
Library Director
 
 
Bookkeeper
 
                                                           
 Clerks
 
 
 
 
 
 
                                               
 

XYZ Public Library
Freedom of Information Request
 



 

Requestor’s Name (or business name, if applicable)        Date of Request                        Phone number
 
 



 

Street Address                                                              Certification requested:
 
             Yes                             No
 



 

City                  State                 Zip
 
 



 

Description of Records Requested:
                                                                                                                                                                                                                                                                                                                                                                                                                                               
 
Is the reason for this request a “commercial purpose” as defined in the Act?   ___ Yes    ___ No
 



 

Library Response (Requestor does not fill in below this line)
 



 

A         ( )        The documents requested are enclosed.
P          ( )        You may inspect the records at                                                             
P                      on the date of                            .
R          ( )        The documents will be made available upon payment of copying costs of
O                     $                      .
V        
E          ( )        For “commercial requests” only: the estimated time of when the documents
D                     will be available is _______________, at the prepaid costs stated above.
 



 

            ( )        The request creates an undue burden on the public body in accordance with
Section 3(g) of the Freedom of Information Act, and we are unable to negotiate a more reasonable request.
D         ( )        The materials requested are exempt under Section 7                     of the
E                      Freedom of Information Act for the following reasons:    
N                                                                                                                                            
I                                                                                                                                              
E                      Individual(s) that determined request to be denied and title: _________________
D                                                                                                                     ______                        .
In the event of a denial, you have the right to seek review by the Public Access
Counselor at (217) 558-0486 or 500 S. Second St., Springfield, IL 62705
Or you have the right to judicial review under section 11 of FOIA.
( )        Request delayed, for the following reasons (in accordance with 3(e) of the                       FOIA):                                     . You will be notified by the date of                   __        as to the action taken on your request.
 
NOTE: This form cannot be MANDATORY under FOIA, but it is preferred. Failure to use it may result in the request not being properly or promptly processed. 
 



 

FOIA Officer                                                                Date of Reply
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| Last updated May 27, 2010